The PLSR Project is a community-based project to consider how to best provide public library system services in Wisconsin.

Things to know:

  • Events Subcommittee Notice of Public Meeting
  • PLSR Steering Retreat

Events Subcommittee Meeting — Notice of Public Meeting

The Events Subcommittee of the PLSR Steering Committee will meet Wednesday, June 28 beginning at 4:00 P.M. The primary topic for this meeting will be setting the agenda for the Steering Committee Retreat in July. The full agenda and materials for the meeting are available on the PLSR site.

Subcommittee members will attend via GoToMeeting.

Public Audience Location: IFLS Office 1538 Truax Blvd. Eau Claire, WI 54703

The public may also attend/listen via GoToMeeting

GoToMeeting Information:

  • https://global.gotomeeting.com/join/741210565
  • United States: +1 (872) 240-3311
  • Access Code: 741-210-565

Steering Retreat

On July 12-13, the PLSR Steering Committee will come together for an in-person working retreat at the Best Western Premier Waterfront Hotel & Convention Center in Oshkosh. While the exact agenda is still being finalized, the Steering Committee anticipates two very full days of hands-on work. Workgroup leadership, DPI liaisons, and System Directors will also take part, at different points, in the retreat, offering feedback and answering questions to help the Steering Committee in their work.

The main goals of the retreat are to develop a timeline and plan for activities through the end of the PLSR process and to discuss with DPI activities that may occur after Steering Committee recommendations are shared.  The group will discuss plans for communication and engagement, Steering Committee meetings, and how the Committee will gather needed information around administration, funding, and governance.  The Committee will not be making any decisions at this meeting except for planning work for the rest of their involvement in the process.

The retreat is a Steering Committee meeting and will be open to anyone to attend; however, it will not be available to listen to remotely. The timeline and plans made will be shared with the library community through many communication channels, including a virtual Q&A with members of the Steering Committee on July 18th from 12-1PM to share the outcomes of the retreat and answer questions from the library community.

You can join this virtual session in the following ways:

From your computer, tablet or smartphone.

  • https://global.gotomeeting.com/join/406607917

Dial in using your phone.

  • United States: +1 (646) 749-3122
  • Access Code: 406-607-917

Members from the PLSR Steering Committee will discuss the three recently formed subcommittees: Events, Human Resources, and Funding/Costs. Members will offer an overview of each subcommittee, including why the subcommittees were formed and their charge.

The Q & A will also provide information about the July Steering Committee Retreat, which will be held July 11-12th at the Best Western Premier Waterfront Hotel & Convention Center in Oshkosh. Committee members will share desired outcomes, why the retreat is important to the process and how results of the retreat will be shared with the community.

Questions and feedback are welcome!

Here’s how you can join the meeting:

From your computer, tablet or smartphone:
https://global.gotomeeting.com/join/124286445

 You can also dial in using your phone.
1 (872) 240-3412
Access Code: 124-286-445

June 2oth, 12-1PM

Bring your lunch and your questions to the upcoming Q & A session where members from the PLSR Steering Committee will discuss the three recently formed subcommittees: Events, Human Resources, and Funding/Costs. Members will offer an overview of each subcommittee, including why the subcommittees were formed and their charge.

The Q & A will also provide information about the July Steering Committee Retreat, which will be held July 11-12th at the Best Western Premier Waterfront Hotel & Convention Center in Oshkosh. Committee members will share desired outcomes, why the retreat is important to the process and how results of the retreat will be shared with the community.

There will be time to answer questions, especially those related to the subcommittees and retreat, but questions on other topics are welcome.

Here’s how you can join the meeting:

From your computer, tablet or smartphone:
https://global.gotomeeting.com/join/124286445

 You can also dial in using your phone.
1 (872) 240-3412
Access Code: 124-286-445

The Events Subcommittee of the PLSR Steering Committee will meet Monday, June 12 beginning at 11:00 A.M. The primary topic for this meeting will be setting the agenda for the Steering Committee Retreat in July.

Please note there will be no June meeting of the full Steering Committee due to lack of quorum.

Date: June 12, 2017
Time: 11:00 a.m.
Subcommittee members will attend via GoToMeeting.

Public Audience Location: IFLS Office 1538 Truax Blvd. Eau Claire, WI 54703
The public may also attend/listen via GoToMeeting

Agenda

  1. Call to Order
  2. Determination of quorum
  3. Acknowledgement and welcome of public attendees
  4. Public Comment
  5. Old business
    • Q&A – June 20, 2017 (5 minutes)
      • The Q&A will focus on the subcommittees: why they were created and what is their intent. There will also be a preview of the retreat agenda. The subcommittee will discuss its background to share at the Q&A. Also, the subcommittee, once the retreat agenda is further developed later in this meeting, will pull out specific draft retreat agenda topic items the subcommittee thinks should be highlighted at the Q&A.
    • PLSR Day (5 minutes)
      • Is this something that now needs to be addressed at the retreat to determine next steps? Does the group have any further thoughts about the options that were discussed for engagement with the community in the fall (PLSR Day, Regional Tour & Local discussion with webinar)
    • Steering retreat (40 minutes)
      • Based on discussion from the March Events subcommittee meeting and retreat goals/activities/questions that have been identified by the Steering Committee chairs with input from committee members, a draft agenda has been created. The committee will review and amend the agenda to create a draft it will forward to the Steering Committee.
  6. New business (5 minutes)
    • WLA
      • There are 7 program sessions available on Thursday and Friday at WLA for a PLSR track. This allows one session per workgroup. The group will discuss what activities the Steering Committee might have for engaging with the community at the conference.
  7. Meeting review
  8. Adjourn

The Steering Committee has received all kinds of invaluable feedback over the last two months and greatly appreciates the time people have taken to provide input. It is vital to this process that the library community knows it can communicate its concerns, ideas and hopes to the Committee and that their input will be carefully considered and responded to, from changes in process, to additional information sharing, and more.  Here are just a few ways the Committee is responding to recent feedback.

  • At the SRLAAW meeting at WAPL it was shared that there hasn’t been regular discussion about the progress of the workgroups at Steering Committee meetings. At their last meeting, a workgroup update was shared with the Steering Committee.  This will be provided at each Steering Meeting and committee members will share their thoughts and questions about the workgroups on which they are liaisons.
  • At the last PLSR Virtual Q & A session, which we highly recommend you listen to, Steering Committee members discussed and answered questions about many of the concerns and ideas that have been shared with them the past couple of months. The next Steering Committee Virtual Q & A session (see details below) will have Steering Committee members discussing and answering questions about the intent and scope of the three subcommittees it has formed (Events, Funding & HR) along with an overview of the Steering Committee’s two day retreat in July.
  • Speaking of which, with one exception at the beginning of the process when the Committee reviewed project manager proposals, the Steering Committee has just met virtually for their 90-minute monthly meetings. As part of its work plan, the Committee has scheduled an in-person, two-day retreat for July 12th & 13th, which will be held at the Best Western Premier Waterfront Hotel & Convention Center in Oshkosh (agenda details will be shared after the June 19th Steering meeting).
    The original intent of the retreat was to begin discussing framework ideas for the administration, funding and governance structure that the committee is charged with developing a recommendation for the DPI State Superintendent.  However, based on the recent feedback, the committee will be reviewing its roadmap for the remainder of its work to ensure it is best adhering to the project principles and listening to the input it has received.
  • The Steering Committee will be hosting a virtual Q & A session on Tuesday, June 20th 12-1pm. If you would like to submit questions in advance, please submit them to plsrprojects@wils.org by June 13th. You can connect to the meeting in the following ways:

The following materials have been posted to the PLSR site:

  • CE/Consulting Workgroup: Updated Agenda for June 15, 2017 meeting
  • Delivery Workgroup: Agenda for June 6, 2017 meeting
  • Resource Libraries Workgroup: Agenda for June 15, 2017 meeting

The following materials have been posted to the PLSR site:

The GoToMeeting connection information for today’s Steering Committee meeting in some of the blog posts was not correct.  Here is the correct information:

GoToMeeting Information

https://global.gotomeeting.com/join/852421725

You can also dial in using your phone.

United States: +1 (872) 240-3311

Access Code: 852-421-725

Our apologies for any confusion.

Notes from the May 9 meeting of the ILL/ILS workgroup have been posted on the PLSR site.

Agendas for the following workgroup meetings have also been posted:

Couldn’t make it to WAPL? Here’s everything you need to know!

  • Several members of the Steering Committee offered an update of the PLSR project at the System and Resource Library Administrators’ Association of Wisconsin (SRRLAW) meeting as well as facilitated a discussion around questions and concerns related to workgroups, topic teams, and the work of the Steering Committee. The excellent feedback was captured and notes are available for public review.
  • Members from three Topic Teams presented findings from their teams at the session Public Library System Redesign Project Update & Discussion. These teams, made up of existing members of workgroups, were formed to meet for a short time to make decisions on specific needs affecting several service areas to help the workgroups develop cohesive service models. Slides are available from the presentation as well as a handout describing Topic Team outcomes. Reports/decisions are available from:
  • The Steering Committee also hosted an evening Community Conversation and invited community members to fill out comment cards and facilitated small group conversations. The comment cards were transcribed and notes were taken, all of which will be used by the Steering Committee to refine the PLSR process. These notes are available for the community’s review as well.
  • Three more items were shared at WAPL to help clarify and share information about the PLSR process:

Because not everyone could be at WAPL, the Steering Committee will be hosting a virtual Q&A session on Tuesday, May 16th, 12-1 pm. You can connect to the meeting in the following ways:

From your computer, tablet, or smartphone: https://global.gotomeeting.com/join/295035749

You can also dial in using your phone: (872) 240-3311, Access Code: 295-035-749